June 19th, 2009

Add with Caution – Using Folders to “Save” in Library Databases

We have gotten several calls in the library recently about adding articles to folders in our library databases, leaving the learners believing the articles will be saved for later, then returning only to find that all the “saved” articles had disappeared.

Unfortunately, the Folder feature in the databases is misleading. And as these learners found out, the majority of our library databases will not save your marked articles once you end your session. The folders in the databases are for use only during your search session, at the end of which you can print, email, or save your marked articles in another location (your hard drive, flash drive, etc.) You also have the ability to export the citations of the articles you found directly into RefWorks.

RefWorks is the method we recommend for saving articles over a period of time. At its most basic, RefWorks will keep track of your article citations and maintain links to retrieve the full-text of your articles.

For more RefWorks info, check out these blog posts: RefWorks login

To begin using RefWorks to organize and maintain your citations, check out the resources we have available on the library’s RefWorks page and create your free account. There is a media piece on the right-hand side as well as several Basic and Advanced Features guides that will help you get started. If you get stuck or need assistance, just give us a call. We’re happy to walk you through RefWorks over the phone.

MyEBSCOhostThere is another way to maintain access to articles you’ve put in a folder, but only when using the EBSCOhost databases. EBSCO allows you to create a personal account using My EBSCOhost. This is a free service, you just need to take a minute or two to set up your account. Once you are signed in, any articles you put in a folder will be saved for you, as well as previous searches you tried, etc.

- Jennie

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